What makes Barcelona the perfect setting for world-class events? Easy: its unique blend of vibrant culture, technological innovation and a prime location on the Mediterranean. This city, which reinvented itself after the 1992 Olympics, has not only grown in infrastructure and culture, but has also made a giant leap in the range of technological services it offers. Among them, screen rental for events is a service that has become an essential resource for companies and organizers.
And no wonder. Barcelona is not only home to globally renowned startups; it is also the meeting point for conventions and trade shows such as the Mobile World Congress , which attract tech giants from around the world. These events, packed with impactful presentations and innovative demonstrations, rely on high-quality audiovisual tools to capture the audience’s attention. This is where screens play a leading role.
Edgar Vásquez, an expert in audiovisual solutions for events in the city, is clear: “A suitable screen not only improves visibility; it transforms your audience’s experience. It is the difference between being one more or standing out.” His experience helps us understand that choosing the right screen is not just a technical issue, but a key strategy to guarantee the success of any presentation or business event.
In this article, we guide you, along with Edgar, through the world of screen rental in Barcelona. We explain what options exist, what you should consider when choosing one and how to make sure your event has the impact you are looking for. Ready to learn all the secrets that can take your event to the next level? Keep reading!
Advantages of renting screens versus buying them
Have you ever wondered whether it’s really worth it to buy a screen for an event? If you think about it, the answer is usually a resounding “no.” Renting a screen is not only more practical, but it also offers a number of advantages that can make a big difference to the organization and success of your event.
When it comes to event screens, it’s important to think beyond the initial cost. Purchasing a screen may seem like a solid investment, but what about maintenance, transportation, or technology that quickly becomes obsolete? This is where renting becomes the smarter, more flexible option. Edgar Vasquez, an expert in audiovisual solutions, explains it perfectly: “Renting gives you access to the latest technology without worrying about the inconveniences that come with ownership.”
Cutting-edge technology without compromise
When renting, you always have access to state-of-the-art screens, perfect for events that demand quality and innovation. Rental companies constantly update their equipment, ensuring that you always have the best at your disposal. For example, for a technology fair at the CCIB (Barcelona International Convention Centre) , you might need ultra-bright 4K LED screens that work perfectly in brightly lit environments. With rental, you can get this technology without investing in its purchase.
In addition, if you organise an open-air concert at the Parc del Fòrum, you can count on large-format screens that are visible even from long distances, adapted to the environment and the mass audience.
Savings in costs and logistics
Purchasing a screen involves costs that go beyond the initial price: transport, storage, maintenance and even repair in case of failure. With a rental, all this is covered by the supplier. Imagine you are organizing a corporate event at the Palau de Congressos de Catalunya ; you won’t have to worry about how to transport and set up a giant screen. The rental company will take care of everything, from installation to real-time technical support.
“Organizers can focus on the event and forget about the technical details,” says Edgar, recalling cases in which multinational companies have been able to significantly reduce their operating costs thanks to this service.
Flexibility for every type of event
Not all events are created equal, and that means not all screens will fit your needs. When renting, you can select the ideal screen based on the size of your audience, the venue of the event, or even the nature of the presentation. For example, for an exclusive product launch at a boutique hotel in central Barcelona, you might need a sleek, minimalist screen that matches the aesthetic of the space.
On the other hand, if you are planning a live broadcast during an international conference at the Gran Teatre del Liceu , you will likely require multiple screens strategically distributed to ensure visibility from any seat. With rental, you can fully customize the solution to the requirements of your event.
As you can see, screen rental is not only a practical option, but also a strategic one. If you are looking for quality, flexibility and savings, there is no doubt: this is the best way to ensure that your event stands out and leaves a lasting impression on your audience.
How to ensure successful screen installation?
When planning an event, every detail counts, and screen installation can be a key factor in success. But how do you make sure everything goes according to plan? By following a few simple but effective steps, you can avoid mishaps and ensure your screens not only work, but are the focal point you need them to be.
Edgar Vásquez, an expert in audiovisual solutions, shares practical tips that have helped event organizers in Barcelona achieve impeccable installations. “The key is planning and clear communication with the provider,” he says. Below, we leave you with the essential keys to making your installation a success.
Check the brand and model of the screen to be installed.
Did you know that not all screens offer the same quality or are designed for the same uses? Before confirming your rental, ask for information about the brand and model of the screen. This will not only allow you to know its resolution and features, but also ensure that it is compatible with your needs. For example, for a corporate presentation in an auditorium such as the World Trade Center in Barcelona, a high-resolution LED screen may be the best option.
Comment on all required video and audio connections.
Imagine arriving on the day of the event and realizing that the necessary cables or adapters are not available. To avoid this, contact your provider and confirm what connections you will need, whether it is HDMI, VGA, or even wireless connections. “A common mistake is to assume that everything will be ready, but every technical detail should be discussed in advance,” notes Edgar Vasquez.
An example: if you are organizing a technology fair at Fira Barcelona, where multiple devices need to be connected to a single screen, you will need specific adapters and configurations to ensure a smooth transition between presentations.
Choose the right support for your event: Wall, Wedge or Pedestal.
The display stand can directly influence your audience’s experience. For an outdoor event, such as a festival in the Parc del Fòrum, a screen mounted on high pedestals could be ideal to ensure visibility. For a conference in a smaller room, however, a wall or wedge mount may be more stylish and functional.
“The choice of support must be adapted to the space and the audience,” suggests Edgar Vásquez, recalling events where a poorly chosen support limited visibility for some attendees.
Communicate the exact day and times of assembly, use and disassembly.
Time is of the essence at any event. Make sure you coordinate with your supplier the exact times for the assembly, use and dismantling of the screens. For example, if your event at the Palau Sant Jordi starts in the morning, you will need everything to be ready the day before for testing.
Edgar Vasquez emphasizes: “Good planning ensures that there is no rush or last-minute problems.” In addition, this level of organization also helps the supplier coordinate their team and ensure impeccable service.
Establish a single line of communication and book in advance.
Nothing makes things more complicated than multiple communication channels. Designate one person as the main contact between your team and the vendor, which will avoid misunderstandings. Also, make sure to book screens well in advance, especially if your event is held during peak season, such as during Mobile World Congress in Barcelona.
“Anticipation is key, especially in a city with so much technological demand like this one,” says Edgar Vásquez. Leaving everything to the last minute can mean that you won’t find availability or that your options are limited.
By following these tips, you can ensure that your screen installation is successful and smooth, allowing you to focus on what really matters: the impact of your event.
The best types of screens for corporate events in Barcelona
Did you know that the type of screen you choose can completely change the experience of your event? In a city as dynamic as Barcelona, where corporate events stand out for their innovation, choosing the right screen is not only a technical issue, but a strategic decision.
Edgar Vasquez, an audiovisual solutions specialist, explains that each screen has a specific purpose and a unique visual impact. From interactive touch screens to stunning LED dance floors, there are options for all kinds of needs. “Selecting the right screen doesn’t just improve communication; it raises the standard of your event,” he says. Here are the best options and how they can make a difference.
Television screens or signage
If you are looking for a simple and efficient solution, rent a TV screen is ideal for events where the visual message needs to be clear and direct. For example, in a showroom at the Museu del Disseny in Barcelona, these screens are perfect for presenting corporate videos, sales graphics or even simple interactive content.
Their versatility and compact design make them suitable for business meetings in private rooms at venues like Palo Alto. Plus, their easy installation allows them to seamlessly integrate into any environment, saving you time and effort.
Interactive touch screens
When you need to capture attendees’ attention in a unique way, touch screens are the solution. At events such as creative workshops at the Disseny Hub Barcelona or innovation days at the Media-TIC Building, these screens allow attendees to interact with content, whether exploring virtual catalogues, configuring products or browsing relevant data.
“They are ideal for creating a deeper bond between your brand and your audience,” explains Edgar. In addition, their interactive format transforms any presentation into a memorable experience.
Giant LED Screens
When you need to make a big impact, giant LED screens are the perfect choice. Think of an outdoor corporate event in Parc de la Ciutadella, where you need to capture the attention of a crowd. These screens offer vivid colours and exceptional visibility, even in direct sunlight.
Another use case would be a convention at the Auditori AXA, where the LED screen becomes the focal point for dynamic presentations, with stunning graphics highlighting every detail.
Vertical LED Totems
For modern and eye-catching digital signage, vertical LED totems are an excellent choice. Imagine a corporate reception at Casa de les Punxes, where these devices not only guide attendees, but also serve as a visual extension of your brand, displaying logos, videos or key information.
“They are an elegant way to maintain the aesthetic of the event while maximising the visibility of your message,” says Edgar. Plus, they work equally well in spaces like the Espai Francesca Bonnemaison, where their compact, vertical design fits into smaller areas.
LED dance floor
For corporate events that include a celebratory touch, an LED dance floor is the icing on the cake. Imagine a closing cocktail party at the One Ocean Club, where an interactive dance floor with lights and graphics captivates attendees as they enjoy an unforgettable night.
These courts are also popular at high-end private events organised in venues such as the Palauet Living Barcelona, where the sophisticated design of the court fits perfectly with the exclusivity of the surroundings.
From practical options like TV screens to spectacular solutions like LED tracks, the possibilities are as diverse as the events themselves. With good planning and choice, you can transform any space into an unforgettable experience for your attendees.
Tips for choosing a screen rental provider in Barcelona
Choosing the right provider for screen rental in Barcelona can be the difference between a successful event and one full of setbacks. In a city where technological innovation is at our fingertips, there is also a wide variety of companies offering audiovisual services, but not all of them have the same level of quality or experience.
Edgar Vásquez, an expert in audiovisual solutions for events, shares some key recommendations that will help you select the ideal provider, ensuring that everything goes perfectly. Here are the best tips:
Check the supplier’s experience and reputation
Not all suppliers have the same level of experience, and this can greatly influence the outcome of your event. Research their track record and look for reviews or success stories. For example, if a supplier has worked at events such as the Barcelona International Boat Show or renowned venues such as CosmoCaixa, it is a good indicator that they know how to handle high-level projects.
Evaluate the variety and quality of your team
A good supplier should offer a wide range of displays, from HDTVs to giant LED or touch screens. Ask for details about the technology they use and check that it is up to date. If you need displays for an event at the Barcelona Convention Centre, make sure they can provide suitable solutions for large audiences and spacious spaces.
Request technical support in real time
Technical issues can arise at any time, but a good provider will always be prepared to resolve them. Ask if they offer technical support throughout the event. For example, if your presentation is taking place at L’Auditori, make sure there is a technician available to ensure everything is running smoothly.
Compare prices and additional services
Price is important, but so are any additional services they can offer, such as transport, installation and dismantling. A supplier that includes these services in their quote, such as those who frequently work in iconic locations like Poble Espanyol, can save you time and money.
Make sure they meet your timelines and requirements
Every event has its own demands, and it’s essential that the supplier is flexible and meets your schedule. For example, for an outdoor event at Parc Joan Miró, you’ll need to coordinate set-up and take-down with specific times, especially if the space has usage limitations.